
2nd International Conference on New Trends in Science, Engineering, Technology and Management…
Introduction
Student Clubs and Organizations are a great way for students to develop social, educational and leadership skills. Involvement in recognized clubs and organizations at Tactic Tech allows students the opportunity to network, represent Tactic Tech , take part in the leadership and mentorship program and become engaged in events and service activities both on-campus and off campus.
The Student Clubs and Organizations Policies and Procedures Manual is a resource guide. The manual is designed to assist student club and organizational leaders and advisors in establishing and effectively leading a successful organization.
I.Benefits of Student Club and Organization Recognition
There are many benefits to being involved in student clubs and organizations. Being a part of a group offers assistance with the following: career enhancement, communication skills, leadership skills, social networking, social skills, personality development, organizational and management skills, build resume, long lasting friendship and more.
II.How to Register a New Student Club or Organization?
Registering a new club with the Student Affairs office can occur any time during the semester. The Application for Recognition as an Approved Student Club/Organization consist of the following:
1. Application Details
2. Club/Organization Constitution
3. Club Executive Board Information and
4. A current Club Roster Form.
Definition of a New Club or Organization
A new club or organization at Tactic Tech club is defined as a group of students who have similar interests and a similar club has not been established or recognized by the Student Affairs Department
Guidelines for Establishing a New Club or Organization
Returning Clubs and Organizations
A returning club or organization is defined as an organization that has been previously registered and approved by the Department of IT Student Affairs. Returning organizations include student groups with an active or inactive status. The Student Affairs Department will complete a Checklist every fall for each returning club. If all the requirements on the Checklist are up to date, no further act ion is required by the club. However, if an existing club is missing information, the club will be asked to complete a new Application for Recognition as an Approved Student Club/Organization.
Clubs that are denied or terminated
New or Returning clubs and organizations may be denied or terminated due to the following:
III. General Club or Organization Responsibilities
All clubs and organizations must adhere to the policies and procedures set forth by Tactic Tech. Tactic Tech policies and procedures can be found on the Tactic Tech website under Student Clubs. All clubs or organizations are required to uphold the constitutions and by laws.
All clubs must have the following:
Membership Guidelines
Membership is available to all Department of Information Technology in Tactic Tech club students without discrimination on the basis of race, color. Religion, sex, age, national origin, disability or veteran’s status. Clubs or organizations such as honor societies and academic organizations may impose membership standards based on acceptance to an academic program, course completion requirement, and minimum credit hours or GPA.
Membership in a registered student club or organization is open to all currently enrolled Tactic Tech Students.
Students on disciplinary probation, academic probation or suspension by Tactic Tech may not hold office or be involved in club or organizational activities or events.
A student may return to active status once the above actions have been lifted.
Executive Team Roles and Responsibilities
Positions: President, Vice President, Treasure, and Public Relations Officer Responsibilities of President:
Responsibilities of Vice President:
IV. Student Clubs and Organizations Advisor
During the course of the year, administrators, faculty and/or staff will be asked to serve as an advisor for a student club or organization. Before accepting the role of an advisor, the faculty, staff or administrator should meet with the club’s executive team. The meeting should cover the time and level of commitment needed by the advisor in order to ensure the successful functioning of the organization. Once an agreement is reached with a faculty or staff member to serve as an advisor, the club or organization should have him/her sign the Application for Recognition as an Approved Student Club/Organization form.
Advisor’s Expectations
V. Club and Organization Constitution
The constitution is a valuable tool for the successful functioning and continued existence of any registered organization. Essentially the constitution is a document that describes its purpose. It also provides registered elements of the organization and governs the way in which the group will function.
The Constitution includes the following: Articles 1: Club Principles
Article 2: Name
Article 3: Purpose
Article 4: Membership
Article 5: Officers
Article 6: Faculty or Staff Advisor
Article 7: Duties of Officers/Position Description Article 8: Election Procedures
Article 9: Executive Committee and Special Committees Article 10: Meetings
Article 11: Finances
Article 12: Activities
Article 13: Hazing
Article 14: Amendments
Article 15: Bylaws
Signature Page of the Constitution
A Signature at the end of the organization’s constitution needs to be signed in order to verify that the constitution has been ratified and approved as the governing doctrine for the organization.
The signature page includes the following:
VI. Money
The clubs and organizations must work closely with the Student Affairs Department regarding dues, raised funds, and inured expenses. Each club and organization will have a designated member, the Treasurer who is expected to maintain accurate records for all deposits and expenditures. The treasure should arrange a time monthly to meet with the Student Affairs Department to review their organization’s monthly business.
VII. Meetings
The club or organization is expected:
VIII Activities and Events
Any activity or event including, but not limited to social gatherings, travel, community service projects, on campus events, etc. require prior approval from the Campus Activity Board (CAB) 1 month prior to the event. Therefore, if the club or organization is having an event in September, the CAB form is due in August. If the CAB form is not submitted in a timely manner, the club or organization will not be able to hold event(s) for that month.
CAB documents are due every first Friday of the month to https://www.psvcet.ac.in CAB documents include: CAB event form, expense request form, and flyer. All of these items are needed before any event can be fully approved by CAB.
After the CAB meeting has been held, the clubs and organizations will be notified via e-mail if their event has been approved or not. This process generally takes about two weeks.
When a club or organization hosts an event, the Club President or Vice President must be present.
When a Club or an organization has any activity there should always be a sign-in sheet, agenda and an evaluation survey.
Student Affairs will provide each club a 1-inch club binder for the club, containing the club formation forms, constitution, executive team, and regular members. It is up to the club to keep this notebook up to date.
Other information that needs to be updated and maintained is the following:
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